If you do not use a free project management software in your business, you might be doing more tasks than necessary. You might be missing out on profits because you waste a lot of valuable time on little tasks that aren’t part of the firm’s primary focus. Small, medium and large businesses have a lot to benefit from project management software. Although there is a variety of project management software, they all share universal merits.
- Delegate tasks easily
As a business owner, you will consider the knowledge, abilities, and skills of employees before allocating tasks. Using project management software makes the entire process easy for you. You no longer have to spend a lot of time analyzing employee virtues and difficulty of tasks before deciding the role that suits them best. Once you assign the roles, employees can log in and access the relevant information. They also know who to contact when they need something clarified, ask questions or request more information.
- Collaborate on projects
Some projects are too large to be completed by one employee. That is why employees are assigned smaller tasks that are part of a larger project that several people are doing. Project management software allows you the opportunity to collaborate on projects y sharing progress, documents, and timelines. If one member has questions or concerns, they can get the answers on the platform without having to wait.
- Stay on schedule
The project managers can add the start and the expected time of completion to the projects they put in the system. The system alerts employees about upcoming deadlines. Therefore, the employees can manage their time correctly and complete work before the due date. They can see at a glance what should be done and at what time.
- Better communication with vendors and clients
Project management software allows businesses to collaborate and share with vendors and clients. If you are using the software, you are at liberty to share the password with your clients and vendors, thus giving them access to project files. Clients are allowed to give feedback, review projects and make edits if necessary. It is very critical, especially considering that businesses should connect with their clients and vendors.
- Provide a snapshot
When you are training new staff members and guiding them through projects your firm works on, project management software provides a picture of the process. In this case, inducting new members is more comfortable since the snapshot keeps them up-to-speed. They can follow the project from the beginning to the end. It is also easy to understand the background information of the project since it’s all in there.
- Track projects
As a manager, one of the critical duties is to keep track of ongoing projects. You should be aware of the progress and if you are within your schedule or not. The software will display the completed milestones, and what seems to be running late. Employees may also share updates of what they are working on with their project managers and fellow team members. The software eradicates the need for update emails and meetings.